NeurIPS 2026 Poster Size, Deadlines & Guide

NeurIPS 2026 is the first NeurIPS held in three cities at once, and the poster rules are spread across a dozen pages on two websites: the size and printing on the Poster Instructions page, the deadlines on Dates, the fees on a pricing calculator, Paris registration on a separate site, the upload limits on a help wiki. The table collects the numbers a presenting author acts on, with the page each one comes from.

NeurIPS 2026 dates and locations

The NeurIPS 2026 home page puts it in one sentence: "This year NeurIPS will be held in Sydney, Atlanta, and Paris." Sydney is the main site and runs from December 6 to 12. Atlanta and Paris are satellites, each running December 9 to 13. The Venue Information page names the three buildings: ICC Sydney, the Georgia World Congress Center in Atlanta, and the Palais des Congrès de Paris.

The programme is not identical across the three. From the Dates page:

• Sydney: Expo Day on December 6, tutorials on December 7, the main conference on December 8–10, workshops and competitions on December 11–12.
• Atlanta: main conference and tutorials on December 9, main conference on December 10–11, workshops on December 12–13.
• Paris: main conference and tutorials on December 9–11, workshops on December 12–13. Paris workshops are split between the Palais des Congrès and Sorbonne University’s Jussieu campus.

Your site was not your choice alone. Authors filled in a site preference form by September 30, and NeurIPS sent location assignments on October 6. The multi-site registration post on the NeurIPS blog explains that when a site was full, places were allocated by a randomised process that weighs necessity and preference, and that no change of presenting author or poster location is allowed once allocations are final. The Author Registration page repeats it: "Under no circumstance are you able to change your poster presentation to another location." Your assigned site and session appear on your My Stuff page on neurips.cc.

NeurIPS 2026 poster size

The Poster Instructions page gives one size for all three cities:

• Main conference: 140 cm (W) × 90 cm (H), landscape format.
• Workshops: 61 cm (W) × 85 cm (H), portrait format.

Directly under those two lines it adds: "Do not print your poster larger than what is listed here." These are maximum print sizes, not board sizes. NeurIPS does not publish the dimensions of the boards themselves for 2026, so the 140 × 90 cm sheet is the number to design to.

In inches, using the exact 25.4 mm inch that NIST defines, the main-conference limit is 55.1 × 35.4 in and the workshop limit is 24.0 × 33.5 in. That conversion is where the trouble starts for anyone in the habit of printing US sizes.

Which standard sizes fit

The A-series sizes come from the ISO 216 table published by the University of Melbourne’s print room; the inch sizes are converted at 25.4 mm per inch. Two rows deserve attention. A 48 × 36 in landscape poster, the default at many US meetings, is 91.4 cm high and breaks the 90 cm limit. And the 24 × 36 in portrait size NeurIPS itself requested for 2025 workshops is 6.4 cm taller than the 2026 workshop limit. If you are reusing a file from last year, check the page size before anything else.

If you start from an A0 landscape layout, you can enlarge it to 107% before the height reaches 90 cm, which gives about 127.2 × 90.0 cm. To use the full 140 × 90 cm, set the page to that size directly; its proportions (14:9) are wider than A0.

What NeurIPS does and does not specify about design

NeurIPS names no font, no minimum text size and no print resolution. The Poster Instructions page says that templates are in the Main Track Handbook, but on 6 November the handbook held the LaTeX style for papers and no poster file. Its Posters section says only that poster specifications depend on the venue and asks you to apply the accessibility advice. That advice is written for talks, and the points carry over to a board: large fonts, bold for emphasis, no shadow effects, high contrast ("dark text on a cream background works best"), colour palettes readable by colour-blind viewers, and never colour alone to carry a message.

For an ML poster the last point usually bites in the results plots: five baselines distinguished only by hue fail it. Give each series a marker or line style as well. Our guide to making scientific figures covers colour that survives colour-vision deficiency, and the type-size ranges in how to make a research poster are a sensible starting point for the sizes NeurIPS leaves open. Those ranges come from university poster guides, not from NeurIPS.

What changed from NeurIPS 2025

NeurIPS 2025 ran in San Diego and Mexico City, and its rules were different enough that advice written last year is now wrong. The 2025 Poster Instructions page gave the San Diego main-conference boards as 8 feet wide by 4 feet high (96 × 48 in) and said "You poster can be any size as long as it fits on the poster board." Workshop posters were taped to the wall and were to be 24 × 36 in, portrait.

For 2026 the board size is no longer the rule; a maximum print size is. The practical differences:

• A cap on height. In San Diego a 48 × 36 in print fitted with room to spare. In 2026 it is 1.4 cm too tall.
• A smaller workshop poster. 61 × 85 cm replaces 24 × 36 in.
• A different print partner. In 2025 NeurIPS partnered with ARC for optional printing; in 2026 orders go through PosterSessionOnline, with a separate order page for each city.
• Fixed sites. In 2025 Mexico City was selected for a subset of papers and San Diego was guaranteed to anyone who chose only San Diego. In 2026 every paper is assigned one of three sites and cannot move.

How NeurIPS 2026 poster sessions run

Each site holds six main-conference poster sessions, two a day over its three main-conference days. The session pages on neurips.cc list every time in Sydney time (AEDT); converted to local time they are:

• Sydney, Hall 1–4: December 8, 9 and 10, 10:00–13:00 and 17:00–20:00. Three hours each.
• Atlanta, Hall C1: December 9, 10 and 11, 10:00–13:00 and 16:30–19:30 local time. Three hours each.
• Paris, Paris Poster Hall: December 9, 10 and 11, 11:00–13:00 and 15:00–17:00 local time. Two hours each.

The rules for putting the poster up and taking it down are the same in all three cities. Do not put the poster up more than half an hour before your session; NeurIPS warns that posters put up hours early risk being thrown away. Take it down after your session, and clear any food or drink containers. What holds the poster up differs:

• Sydney: venue-approved command strips, one per corner, collected in the poster session.
• Atlanta: pins, one per corner.
• Paris: adhesive poster strips, one per corner.

Workshop posters may not go on the walls of any venue, including the workshop room. Sydney provides poster boards near each workshop room. In Atlanta every workshop hangs its posters in Hall C1, on board numbers the organisers communicate. In Paris workshops use a dedicated poster area at the Palais des Congrès, and the Sorbonne (Jussieu) has four poster areas with a help desk in each.

Spotlight is an honour tag, not a separate format. NeurIPS states that spotlight posters are presented in a poster session like any other.

If your session clashes with a talk, a volunteer shift or a flight, you can move it yourself: open the paper’s metadata from My Stuff and use "Change Poster Session". The EventHosts help page notes that a move after poster positions are assigned will likely put you among posters on unrelated topics. The NeurIPS Dates page sets November 15 (AoE) as the last chance to move without affecting the poster groupings, and the same date as the deadline for choosing your poster topic. NeurIPS asks that you move only to resolve a genuine conflict.

Virtual poster upload and video

The virtual poster is a PNG, not a PDF. The upload page is neurips.cc/PosterUpload, and its specifications are on the EventHosts help wiki that NeurIPS links to:

• Poster: landscape PNG, at most 5120 × 2880 pixels and no more than 10 MB.
• Thumbnail: PNG, no larger than 320 × 256 pixels and no more than 5 MB. The wiki suggests a visually interesting image from the paper.
• Background: solid, not transparent.
• An option, "Scale images to fit", shrinks an oversized upload to the limits. Exceptionally large images cannot be scaled.

NeurIPS sets no upload deadline but strongly recommends uploading at least a week before the conference. Uploads take an hour or two to appear and can be replaced up to two hours before your presentation. Uploaded posters stay on the conference website after the meeting, where they are publicly visible.

The 5120 × 2880 limit is 16:9, wider than the 14:9 of a 140 × 90 cm poster. Exported at full height, a 140 × 90 cm design becomes 4480 × 2880 px, which fits without scaling. Portrait workshop posters are the awkward case: the wiki asks for landscape, and whether a workshop wants uploads at all is up to its organisers, so check the workshop page before converting anything.

Recording a SlidesLive video is strongly recommended but not required. The deadline for the pre-recorded video is November 13, and the recording links appear in the Presentation History section of My Stuff.

NeurIPS 2026 deadlines still open

As of November 6, the dates that still matter for a presenter:

• November 6 (AoE): camera-ready deadline, for the main track and Datasets and Benchmarks. The Poster Instructions page already describes the camera-ready stage as closed and says there will be a short window after the conference for updates, so do not count on the remaining hours.
• November 13: pre-recorded video.
• November 15 (AoE): poster topic, and the last chance to change session without breaking the poster groupings.
• November 16, November 25, November 30: on-site print orders for Sydney, Atlanta and Paris respectively (details below).

The paper deadlines that dominate searches in the spring are long past: the abstract deadline was May 4 and full papers were due May 6, with author notifications on September 24.

NeurIPS 2026 registration fees

The Main Track Handbook sets the rule: at least one author of each accepted paper must register for the main conference, and "A ‘Virtual Only Pass’ is not sufficient." A student author needs only a student registration, and one registration covers an author with several papers. NeurIPS reserves the right to revoke acceptance if no author registers and presents in person at an official location. If no author can travel, the Poster Instructions page asks you to find someone to present in your place.

Each accepted paper has one reserved registration place at its assigned site, for the designated presenting author. Other co-authors register as members of the public.

Early pricing ended on October 30 (AoE). The rates now charged, read from the NeurIPS pricing calculator in US dollars, with the early rate in brackets:

Paris registration is run by Dakini PCO on a separate site, neurips-europe.cc, with prices in euros including all taxes (early rate, until October 30, in brackets):

Student rates require a jpg of your student ID at registration and the same document at the desk. Academic pricing applies if a degree-granting university or non-profit research institute pays; if a company reimburses you, NeurIPS expects the industrial rate.

Availability is tighter than the prices suggest, and on November 6 the official pages did not agree. The NeurIPS home page announced that registration for Sydney and Atlanta had reopened to the general public for the remaining places, while the Author Registration page still said in-person sessions were sold out to the public. Paris stated that registration for anyone who is not a presenting author was sold out, that its waiting list had closed, and that it expected to release some tickets in the week of November 9.

The full-refund deadline has passed: the Dates and Pricing pages give November 4 (AoE), the Author Registration page November 5. After that, a registration can still be converted to virtual, with the price difference refunded, if your visa was refused or has not arrived and you applied for it by October 20. The request goes through the NeurIPS contact form by December 20, with proof of the application date.

Printing a NeurIPS poster

NeurIPS has an optional print service for each city, run by PosterSessionOnline: you upload the file, they print it and you collect it at the venue. Each city and each poster type (main conference or workshop) has its own order page, linked from the Poster Instructions page. The vendor describes the service as printing on photographic quality paper with on-site collection, plus an upload to its own Virtual Poster Gallery.

The NeurIPS page and the vendor’s order page give different cut-off times for the same deadline. For Atlanta the vendor’s 23:59 GMT+1 falls earlier in the day than the NeurIPS time; for Sydney and Paris the NeurIPS time is the earlier one. Order before whichever comes first. Paris also sells a carry-home tube at €12.50 and A4 or A3 handouts. The prices are the unit price the order page displayed on November 6; the vendor’s checkout can add delivery and tax lines.

Collection hours are on the Poster Instructions page. Sydney’s desk opens at 8 a.m. Monday to Thursday, closing at 5 p.m. on Monday and 8 p.m. on Tuesday to Thursday, and runs 7 a.m. to 3:30 p.m. on Friday and Saturday. Atlanta’s runs 8 a.m. to 6:30 p.m. Wednesday to Friday and 7 a.m. to 3:30 p.m. at the weekend. Paris main-conference posters can be collected on December 9 and 10 from 10 a.m. to 5 p.m. and on December 11 from 9:30 a.m. to 2:30 p.m.; workshop posters at the Sorbonne (Atrium) or the Palais des Congrès (level 2, Hall Ternes) on December 12 and 13 from 9 a.m. to 5 p.m. Order forms ask for the poster ID, which is the last six digits of your poster’s URL on neurips.cc.

If you print at home or through your university instead, a few numbers follow from the 140 × 90 cm limit:

• Page size. Set the document to 140 × 90 cm, or 55 × 35 in if your software or print shop works in whole inches. Do not let a print shop "round up" to 48 × 36 in or 54 × 36 in. Our scientific poster templates page compares board sizes across meetings and the page-size limits of common layout tools.
• Roll width. The 90 cm short side fits across a 36-inch (91.4 cm) roll with 1.4 cm to spare, and the 140 cm side runs along it.
• Resolution. NeurIPS states no dpi or ppi for printed posters. A 140 × 90 cm sheet is about 8,268 × 5,315 px at 150 ppi. Keep text, charts and diagrams as vectors and export a PDF for printing; only photographs and rendered samples need to be rasters.

The print and the PNG upload can come from the same file. Export the print PDF at 140 × 90 cm and a PNG at 4480 × 2880 px from the same layout and the two stay identical.

The same structure works at other meetings, though the numbers change. Our SfN 2026 poster guide covers a 6 × 4 ft board with a one-hour presentation slot, a useful contrast with NeurIPS’s maximum print size.

Frequently asked questions

What size is a NeurIPS 2026 poster?

Main-conference posters are landscape and may be at most 140 cm wide by 90 cm high (55.1 × 35.4 in). The limit is the same in Sydney, Atlanta and Paris, and NeurIPS asks you not to print larger.

Does a 48 × 36 inch poster fit at NeurIPS 2026?

No. A 48 × 36 in landscape print is 121.9 cm wide but 91.4 cm high, 1.4 cm over the 90 cm limit. The largest whole-inch landscape size inside the limit is 55 × 35 in (139.7 × 88.9 cm); A0 landscape (118.9 × 84.1 cm) also fits.

What size is a NeurIPS 2026 workshop poster?

Portrait, at most 61 cm wide by 85 cm high (24.0 × 33.5 in). The 24 × 36 in portrait size NeurIPS asked for at 2025 workshops is 91.4 cm tall and is too tall for 2026; A1 portrait (59.4 × 84.1 cm) fits.

Does NeurIPS provide an official poster template?

Not as of 6 November 2026. The Poster Instructions page refers authors to the Main Track Handbook for templates, but the handbook contains only the LaTeX paper style and no poster file. The on-site print service, PosterSessionOnline, offers its own PowerPoint templates.

What file format is the NeurIPS virtual poster?

A PNG in landscape format, at most 5120 × 2880 pixels and 10 MB, plus a PNG thumbnail of at most 320 × 256 pixels and 5 MB. NeurIPS sets no deadline but recommends uploading at least a week before the conference.

How much is NeurIPS 2026 registration?

After early pricing closed on October 30, main-conference registration costs $335 for students, $550 academic and $700 industry in Sydney, and $335, $485 and $700 in Atlanta. Paris charges €300, €435 and €650. A Virtual Only Pass is $50, $200 or $275 but does not satisfy the author registration rule.

Can I move my NeurIPS 2026 poster to another city?

No. NeurIPS states that poster locations cannot be changed once allocated. You can move to a different poster session at the same site through self-service session selection, ideally by November 15 (AoE); after that a move will likely place you among posters on other topics.